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A selection of resources to help with your next recruitment drive.

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Six tips for writing an effective job ad

Free seven day trial of our HR solution

Automatic job posting tools

Diversity - good news for your workplace

Enhance your business with a tech savvy Youth IT Careers trainee

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Six tips for writing an effective job ad

Job ads are an important part of the recruitment process. Getting your recruitment right and hiring the best candidates, first go, has benefits that will resonate through your organisation. Good recruitment saves time, minimises staff turnover and benefits productivity and staff morale. All of these factors have a positive effect on service delivery.

Your job ad is the first contact you have with a potential employee. An effective ad is the starting point for the smooth recruitment of the best possible candidate.

Here are Job Seeker’s top six tips for creating an effective job ad:


1. Do your research

Before you begin recruiting you should have a good understanding of why, where, who, what, and how.

Why are you recruiting? Think about what this position brings to your organisation.

Where will this new recruit work? Not just in a physical sense, but in terms of the kind of workplace. Be clear on the objectives, mission and vision of your organisation, and consider its culture. Describing your workplace will help candidates decide if they want to work for you, and will make their transition easier.

Who are you looking for? Think about what kind of person will excel at the job and be a good fit with the existing team. List essential knowledge and experience as well as traits that could benefit them. Hiring people who will fit in with your culture as well as do the job will improve staff retention.

What will the position entail? What is expected of the employee in this position? Where do they fit in the overall structure? What are the goals and duties? Answering these questions can help you write an effective position description so that your new recruit knows from the outset what is expected of them.

How will you go about recruiting? Identify the process and set out a timeline. This will help you get the right people involved and set aside the right amount of time for advertising, recruiting, screening and hiring. Don’t forget to brush-up on your discrimination legislation to cover yourself during screening.


2. Use the funnel effect


An effective job ad can be used as an initial screening process – think of it as a funnel that attracts and engages a wide range of candidates, informs them of what is expected, thereby narrowing the pool of applicants as they filter themselves in or out of the application process. A clear call to action allows suitable candidates to reach you.


3. Utilise each component of the ad

All job websites follow a similar structure – job title, summary, description and a call to action. These components can help you create the funnel effect, attracting, engaging, filtering and motivating your candidates.

Job title: Should be catchy, but not crazy. The job seeker will usually search for a job title so you need to be sure you’ll show up in the results. However, you will be up against similar jobs, so an enticing title can help distinguish your position from the pack.

Job summary: The job summary is the information the job seeker uses to decide whether or not to engage with your ad. It is the part of the ad that shows up in search results – this means your summary is in competition with other positions. Include compelling information that gives the candidate a reason to choose your ad. 

Job description: This is the main part of your job ad. The description should include all the necessary information, but not so much that a reader disengages. A useful checklist to follow includes information about:

  1. The organisation – what you do, what’s great about it and what kind of workplace culture you have.
  2. The job – don’t write the whole PD here (although you can include it as an attachment) but give a good overview of what is expected.
  3. The ideal candidate – outline what is essential knowledge/experience, what is nice to have, and what traits and personality you are looking for.
  4. Benefits – anybody reading any kind of ad wants to know, “What’s in it for me?”

Call to action: Get those candidates to apply, remembering to include clear instructions. Application requirements can be a useful screening process too – the first sign of how the applicants follow instructions.



4. Use language to your advantage

The language you use should be appropriate and engaging. Language can convey what sort of organisation you are and what kind of person you are looking for, as well as keeping people interested through to the end of the ad. Make sure the information you are communicating is useful, and cut out unnecessary waffle.

Use action words to start your sentences – this will help keep your communication succinct and your readers engaged. Also, be careful not to overdo it. Job seekers read tons of ads and know when a job isn’t “The job of a lifetime!”


5. Make it pretty

We’re not talking frills and clipart here, but good formatting helps engage your readers. Internet users are visually driven and have short attention spans. Make the ad scannable by using subheadings, bullet points and white space.

When you post on Job Seeker you can brand your ad with a logo and include a location to generate a map. Visual information is easy to absorb and breaks up the screen.


6. Put yourself in their shoes

A simple way to tell if your job ad is going to be effective is to read it from the point of view of the job seeker. We’ve all looked for work before and we know what turns us off a job, and what makes us want to apply. Reread the ad as the job seeker and see if you are compelled to hit that apply button.


Free seven day trial of our HR solution

Infoxchange customers can now subscribe to our cloud-based HR management solution, specifically tailored to the not-for-profit sector.

Powered by market leaders Subscribe-HR, the system automates everyday HR processes and tasks. For not-for-profits, this means:

  • less time spent on repetitive administrative tasks
  • less paperwork
  • no more complicated spreadsheets
  • more time to help people in the community

As part of this partnership, our community jobs site Job Seeker is now fully integrated with Subscribe-HR. This means that when you subscribe to the system, you can easily post jobs on Job Seeker and manage your entire recruitment lifecycle through the HR software. This saves you time and provides more insight into the tracking and screening of applicants.

This new HR solution streamlines time-consuming processes and everyday tasks, including:

  • Sending reminders
  • Managing timesheets and leave applications
  • Compliance with tax declarations and super choices form completion
  • Strategic analysis
  • Posting job advertisements

There is also special not-for-profit pricing available for all Infoxchange customers who subscribe to the system.

We are offering a free seven-day trial of the Subscribe-HR powered software solution to all current Job Seeker and Infoxchange customers.

Find out more about Subscribe-HR

Sign up for a free trial


Automatic job posting tools

Job Seeker is integrated with Broadbean and Subscribe-HR to support automatic job posting.

Using an application that allows you to post jobs to your preferred job sites can help you save time.

It allows you to write the advertisement once, select which boards you would like to use and multi-post adverts to the best combination of channels for your organisation, then track and manage job applications.

If you already use Broadbean or Subscribe-HR please contact the Job Seeker team to discuss a tailored package.



Diversity - good news for your workplace

As an employer it is your responsibility to ensure your workplace is free from discrimination — but actively employing a diverse range of people can have resounding benefits for your organisation and the community.

We all know it's against the law to discriminate when hiring, but how closely have you looked at your organisation's diversity profile? How many people from diverse groups have you employed, and how are they contributing to your workforce?

Typically, we tend to think of certain groups that make up a diverse workforce. These groups include people who:

  • are of varied gender and sexuality
  • have a disability
  • are from culturally and linguistically diverse (CALD) backgrounds
  • are from Aboriginal and Torres Strait Islander backgrounds 
  • have carer responsibilities
  • are of mature age

Workplace diversity can also cover a broader definition of people from different backgrounds, lifestyles, personalities and beliefs. This definition encompasses the traditional 'diversity groups' but also widens the lens through which we look at the diversity of our workforce and can help us understand why diversity is good for business.

The more collective and varied experience your workforce has, the more opportunity you will have to solve problems in an innovative way. A diverse workforce promotes personal and business growth as people learn from the different experiences of their colleagues. Embracing diversity also widens the pool from which you recruit, giving you more opportunity to attract talented candidates.

Workplace diversity is not only good for business, but also benefits the community by encouraging inclusion and improving workforce participation. 

For more information on workplace diversity, check out the Diversity Council Australia website.

Enhance your business with a tech savvy Youth IT Careers trainee

Youth IT Careers gives young people, who face barriers to employment, their first step towards an IT career. Our graduates are skilled and eager to kick start their career in your organisation, and can perform a variety of duties including IT support, database management, reception/administration and more.

Find out more

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